| Description |
Requirements:
- Grade 12 / Matric.
- Degree / Diploma in bookkeeping or accounting qualification.
- Practical experience in creditors reconciliations, financial administration and supplier queries.
- Working knowledge of AccPac or Sage and Microsoft Excel, Word and Outlook.
- Experience with customer invoicing, purchasing or warehouse administration would be advantageous.
- Valid drivers license / own vehicle.
Responsibilities, but not limited to:
- Prepare accurate supplier reconciliations for month-end payments and submit supporting documentation to the Financial Manager for review.
- Investigate statement differences, missing invoices, credits and payment allocations; follow up with suppliers and escalate unresolved items.
- Process creditor-related bank transactions and expense entries appearing on bank statements in the correct company records.
- Reconcile petty cash and assist with banking in conjunction with the Financial Manager, ensuring receipts support recorded expenses.
- Maintain organised financial records, invoices and supporting documents, with consistent filing and archiving for easy retrieval.
- Assist the Financial Manager and Director with finance and administrative tasks relevant to the role.
- Send invoices and proof of delivery documents to major client's weekly and follow up on document queries.
- Complete and submit the weekly schedule; review reconciliations, provide feedback and manage claims on GATEWAYS.
- Prepare and submit the Supercare rebate spreadsheet by the 5th of each month for the previous month’s invoices.
- Process and invoice customer orders accurately and promptly, and resolve customer queries or refer them to the appropriate person.
- Handle stock purchasing and supplier stock receipts within the company’s approval procedures.
- Prepare delivery trip sheets and assist with coordinating warehouse and delivery activities.
- Verify stock loaded onto delivery vehicles against the relevant delivery documentation and report discrepancies.
- Load invoices requiring credit processing for review and processing by the Financial Manager.
- Assist with stocktakes, including capturing and recording stock data accurately.
- Supplier reconciliations and payment supporting documents are complete and submitted by the agreed month-end deadline.
- Creditor and bank expense entries are accurate, supported and recorded in the correct company; discrepancies are followed up promptly.
- Customer orders, stock receipts, delivery checks and stocktake captures are accurate, with discrepancies reported promptly.
- Financial and operational documents are complete, organised and readily retrievable.
- Prepare transactions, reconciliations and supporting schedules within assigned access rights and approval procedures.
- Submit payment packs to the Financial Manager and load invoices for credit processing by the Financial Manager.
- Refer payment authorisation, credit approval and unresolved exceptions to the designated approver.
Should you not receive a response within two weeks of applying, please assume that your application was unsuccessful.
|
