Our client in the Automotive / Dealership industry, based in Uitenhage (38 kms from Port Elizabeth), is currently looking to employ a Financial Assistant. 

Please note: This is a 7 month contract position. 

Requirements:

• Must have experience in the motor trade.

• Must have worked on Automate / Evolve.

• Must have experience in a similar financial role.

Responsibilities, but not limited to:

1. Daily Duties:

• Dump bank from QC into excels spreadsheet, process transactions to General Ledger Accounts, Vehicle Debtors and Creditors.
• Payments for Workshop and Parts need to be allocated with correct invoice numbers.
• Allocate payments received to specific vehicle on QC, so that the DP can see what payments are still outstanding.
• Allocate General Ledger Clearing Accounts on Evolve.
• Load payments on FNB Online (Buy-In's, Trade-In's, Settlements, Refunds, Workshop and Parts invoices, and other monthly invoices.) 
• All invoices etc. that you load on the bank must be supported with a proof of payment, bank reference number.
• Filing must be done daily (Deposits/Bank statements, Creditors, Journals, Bank Transfers, Petty Cash Recon's, Assets). 
• Creating order numbers for Workshop and Parts supplies and consumables and stationery etc.
• Follow up on all queries. (Invoice for workshop and parts that are not processed documentation outstanding etc.)
• Follow up on payments to be released on a specific date.

2. Weekly Duties:

• Reconcile Petty Cash received.
• Process to General Ledger and Creditor Accounts.
• File all Petty Cash recons and make sure that Evolve balances with actual Petty Cash/Slips.
• Weekly labour clearing journals
• Send debtors and cash outstanding list.

3. Monthly Duties:

• All Intercompany accounts must balance with the other companies.
• Monthly Expense sheet must be filled in and provisional journals to be done for expenses not yet processed/paid yet, to make sure that the expenses are more or less the same each month and no duplicate expenses are processed in one month.
• Bank Accounts on Evolve must be balanced with bank statement.
• Balance Sheet Recons to be reconciled and give explanations for transactions older than current month.
• Process payments and reconciles accounts for all branches.

Kindly be advised that should you not receive a response within two weeks of applying, please consider your application unsuccessful.