Our Client in the Entertainment Industry is seeking to employ an Admin and Marketing Coordinator to their team based in Port Elizabeth.

Working hours:

• Monday to Friday 8:00am - 16:30pm
• 2 additional 4-hour shifts per month on weekends or evenings as required.
• Occasional late shifts may be required to participate in event operations.

Requirements:

• Strong organizational and multitasking abilities in a fast-paced environment.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite and various social media platforms.
• Ability to work both independently and collaboratively within a team.
• Strong attention to detail and effective problem-solving capabilities.
• Must have own vehicle.

Responsibilities, but not limited to:

• Handle telephonic enquiries and process event or food service bookings.
• Make outbound calls to prospective clients for office parties and corporate events.
• Perform general administrative duties and maintain accurate filing systems.
• Provide occasional personal assistant support, including scheduling and correspondence management.
• Interact with clients at the venue, ensuring a high level of customer service and professionalism.
• Liaise with external management teams and operational partners for event coordination.
• Process invoices and payments for performers, venue hire, catering, and other vendor services.
• Coordinate relationships with vendors, including caterers, decorators, technical suppliers, and entertainment providers.
• Manage venue availability requests and resolve booking conflicts.
• Prepare quotations and proposals for client events and corporate functions.
• Oversee petty cash management for day-to-day operational expenses.
• Schedule casual staff for events, including technical crew, service personnel, and support staff.
• Supervise event setup and breakdown, ensuring venues are prepared according to client specifications.
• Oversee technical scheduling rosters for sound, lighting, and equipment needs.
• Coordinate with internal team members to ensure seamless event operations.
• Manage event logistics and respond to on-site client requirements during events.
• Support the social media team across all platforms to promote events and venue visibility.
• Assist in executing marketing campaigns and promotional initiatives.
• Oversee the development and maintenance of customer databases.
• Identify and engage potential corporate clients for mid-sized corporate functions and events.
• Build and nurture direct relationships with key decision-makers in target companies.

Please note that should you not receive a response within 2 weeks of applying, you may consider your application unsuccessful.