Our Client in the Financial Services Industry is seeking to employ an Office Support and Personal Assistant to their team based in Fourways Sandton.

Requirements:

• Matric (Grade 12).
• Relevant tertiary qualification, certificate, or diploma in Office Administration, Business Management, or related field.
• Minimum of 5–8 years of experience in a similar executive support or administrative role.
• Experience within the financial services industry is advantageous.
• Proficient in Microsoft Office Suite, particularly Word and PowerPoint.
• Excellent organizational and time management skills.
• Strong communication skills, both written and verbal.
• Ability to prioritize, multitask, and meet deadlines in a high-pressure environment.
• Strong attention to detail and customer service orientation.
• Professional, reliable, and adaptable with high emotional intelligence.
• Comfortable working full-time in a fast-paced, structured office environment.

Responsibilities, but not limited to:

• Coordinate executive and team calendars, travel arrangements, meetings, and expense claims.
• Organize and maintain digital workspaces, including emails, shared drives, and documents.
• Ensure team members remain up to date with relevant software and tools.
• Prepare, edit, and proofread correspondence, presentations, and reports.
• Provide technical troubleshooting support during presentations and virtual meetings.
• Liaise with internal departments, external partners, and teams based in other offices.
• Coordinate meetings, workshops, and events, including venue setup, catering, transport, documentation, and minute-taking.
• Manage office operations including supplies, facilities, and vendor relationships.
• Assist with onboarding logistics, documentation, and compliance tracking for new employees.
• Maintain accurate records, assist with reporting, and support internal communications.
• Support team engagement activities, including celebrations and team-building initiatives.
• Screen incoming calls and correspondence, responding independently where appropriate.
• Ensure queries, requests, and complaints are referred to the relevant person in a timely manner.
• Handle confidential information and documents with discretion and professionalism.
• Identify and maintain confidentiality when required.

Please note that should you not receive a response within 2 weeks of applying, you may consider your application unsuccessful.